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Using AutoText to Create Repeatable Copy Blocks

Below is a simple and fast way to type difficult words and/or spelling into email every time.

Do you find yourself either re-typing or cutting and pasting the same copy block over and over? Use the Auto Text function of Word in Outlook to create a series of copy blocks that can be quickly inserted into emails or word documents. Here’s how:
  1. Make sure word is your default editor in Outlook (go Tools > Options > Mail Format)
  2. Create in either Word or in a new Outlook email the copy block that you want to save and re-use.
  3. Use Control A to select all of the copy you want to re-use
  4. In Word or Outlook – go to Insert > Auto Text > New and give the copy block a short, descriptive name that you will remember
  5. In a new email or Word document, type out the short, descriptive name and an option will come up to insert the auto text. Hit enter and voila! The copy magically appears!
  6. For example, I just type GCO letters and the computer automatically types out…Get Control!™ of Outlook®

Karen Cynowa
©  2010 Karen T. Cynowa, Time's Up Consulting

 

 

 

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